‘How many written inquiries gets your company for a day?’, ‘ how long, your employees need because on average for an a/p invoice processing?’. These and similar questions on the subject of incoming documents can usually don’t or are answered only by means of elaborate time calculation in the Department. However, this information without question constitute an important instrument of control in corporate management. One need only think of requirements of quality assurance such as complaint management, throughput, and response times. In addition, a cost analysis for incoming mail without structured input detection is extremely difficult. An intervention in foreign-controlled causing costs is not possible. But how can such figures easily be determined? Post input solution for mailrooms CODING module\”from streamBASE himself adopts this task among other things.
The CODING module of for mailrooms is a centralized software solution for the processing of unstructured incoming mail, fax inputs or E-mail through the use of modern scanning and optical reading techniques. To any document that finds its way into the company, is captured in one place normally in the mailroom entrance. The paper-based documents are scanned, picked fax inputs and emails directly from the corresponding input system. Each document receives a unique document number for traceability. Then the so-called Inbox service determines a unique index for the document a standalone module for the acquisition of routine tasks, customizable levels of detail. The index is a type of document or a work process. Found and associated with it is user definable keywords and its combination with other elements.
Is an index for a document (E.g. invoice\”) additional metadata such as invoice header and row data, customer numbers, etc. can be read out in your own logical mailbox. Not successful indexing or missing field values can also still in the Central document processing quickly and easily be added to a finishing place.